Automation In LMS: All you need to know!

Practices like identifying skills gaps and learning needs, promoting your learning programs, and obtaining the best learning content are crucial to creating meaningful online learning experiences for your employees that help your firm reach its organizational goals. New employee onboarding, reminder emails, course enrollment, and certificate distribution are just some of the administrative tasks that may eat up a significant portion of your time when done manually.

Automating processes has several benefits, which entails coordinating software and strategies to save wasted time and improve output quality.

  • It saves money because less time is spent on manual labor.
  • You and your team can save time by avoiding mundane routines.
  • You can avoid making elementary mistakes like typing twice the same information.

Additionally, using tools like the Palocity app to automate your payroll and other HR-based tasks gives your team enough time to spend on other crucial tasks such as employee training and development.

In fact, you may also automate a wide variety of tasks related to employee training and development, including but not limited to:

  • Course enrollments.
  • Certification allocations.
  • Report sharing with team leads.
  • Reminders for employees who have assessments coming up.

The truth is that nearly every process can be streamlined and automated.

Importance Of LMS Automation

Since everyone’s learning requirements are constantly evolving, administrators and managers are aware of the logistical difficulties that manual assignments may cause.

A good example is the removal of an employee’s old assignments and the prompt assignment of new courses to help them onboard into their new role after they have been promoted or changed jobs. Fortunately, that’s not necessarily the case. An automated LMS allows a single person to oversee thousands of learners. The key is to organize people into groups and employ an automatic, intuitive assignment system for all employees. Surprisingly few LMSs give managers the option to automate the process of assigning courses to learners at predetermined intervals.

Things to know about automating LMS

Activated alerts will motivate learners:

How will you let your newly-added clients know it’s time to start the training? Send emails to your users recommending that they use a learning management system for their training. The regularity with which one can send these emails is another plus. As your learners prepare for what’s to come, you’ll send them email reminders. Customers will receive these emails whenever a predetermined action is taken within your LMS.

Suppose the following: An invitation to a portal is sent out to new users when they are accepted. During a user’s time in a course, they will receive enrollment alerts. After customizing enrollment notice emails for specific courses, Enrollment Reminders can be scheduled. These emails can be branded as company correspondence and sent to a specific student by name. Once you’ve put them up, the emails will automatically submit, reassuring you that your learners will know the need for training at the appropriate moment.

Laws for the Automatic Assignment of Courses:

The LMS allows administrators to build learner meta-data and segmentation information, allowing for the automatic assignment of courses. Administrators can automatically assign courses to users automatically by using user segments based on departments like Operations, Sales, Marketing, and Finance. Another case in point is targeting specific groups of users by their country of residence and then applying those rules to the automatic assignment of country-specific content. This is relevant for learning paths and courses alike.

The information is delivered straight to your inbox:

One of the essential aspects of a learning management system (LMS) is its detailed training information. From employee longevity to project reviews, these metrics show how your return on investment is affected by the company’s readiness. To get the information you need, run reports through your LMS manually. However, automation should be considered if you find yourself repeatedly generating the same reports.

The LMS is being automated.

It’s easy to automate the submission of your files, so you should do so. It’s convenient because it compiles all the data you need weekly or monthly in one place. Plus, you may efficiently distribute reports to all employees whenever necessary. You will never need to spend time creating and submitting reports, regardless of whether or not you use an LMS.


Manually assigning classes to learners is outdated and unnecessary when a more efficient and cost-effective alternative is available. Stop whatever it is you’re doing right now because, with a highly automated LMS, a single person may oversee thousands of students. The secret is using an easy-to-learn auto-assignment method in the LMS in conjunction with group creation.

About the author

Editorial Staff

Add Comment

Click here to post a comment