In 2018, there were at least 2.8 million workplace injuries in the United States. The worst part? Employers could have avoided many of these incidents by enforcing the use of a safety checklist.
Compliance checklists help organizations ensure that employees follow safe work practices to prevent incidents, injuries, and illnesses. And the hands-down easiest way to ensure compliance is to go digital!
Modern technology has removed the need for cumbersome clipboards, paper stacks, and bindered archives. In this article, we’ll discuss how modern, safety checklist apps provide organizational leaders with extra peace of mind that team members are consistently, and correctly, following standard operating procedures (SOPs) for safety and sanitation.
Let’s get started:
5 Advantages of Safety Checklist Apps Over Paper
Compared to manual safety checklists, safety checklists apps minimize inspection lapses and mistakes that could be costly to your organization. They also make it easier to put in place and regularly review your safety policies. Here are five reasons why you need a safety checklist app:
1. The best ones include instant messaging
Collaboration in projects is key to outstanding results. Strong communication among team members makes the work easier. Safety checklist apps allow users to take equipment photos, upload documents, and have instant communication even with offsite team members. If you were to use a paper checklist, you would have to set up a physical meeting to share reports with the others–taking up way more time.
2. Safety Checklist Apps provide digital audit trails
Regular audits and reviews of organizational safety policies are vital to improving workplace safety. You can get detailed reports from your safety checklist app for audit purposes. Safety checklist apps also help prove compliance with regulatory guidelines and policies.
3. They make long checklists manageable
Complex projects often have long and complicated safety checklists. Ensuring workplace safety can be overwhelming if you are using a manual checklist. This leads to lapses, workplace accidents, and injuries. Why not manage everything from the comfort of a mobile device? You can also easily share the checklist with your team, no matter how large it is.
4. They provide customizable templates
Even within the same industry, you will always have different safety needs from other players. This will depend on the depth of your projects. Safety checklist apps will give you the freedom to customize your safety checklists and standardize them to your needs. If you are taking on a new project, building a new safety checklist from scratch is daunting. A safety checklist app will lighten that work by giving you access to a vast library of pre-developed templates for your projects. You can even use the templates from your previous projects. The ability to customize the templates to your new project only makes it better.
5. They provide real-time data
As technology advances, access to real-time data is becoming more critical to companies. The ability to get real-time data and reports on your equipment’s safety is what makes safety checklist apps better than manual checklists. You can also share the data with your team in real-time to make improvements as early as possible.
Also, safety checklist apps include the ability to annotate and markup images as you carry out your inspection, minimize paperwork, and easily collaborate with other key stakeholders. These apps also make it easier to move around during inspections compared to carrying notebooks and pens.
Every company still on paper checklists should make the move to digital checklists with an app that works for them.
Get the Best Safety Checklist App
In summary, safety checklist apps help facilities execute timely, well-planned, and efficient workplace procedures. Of course, not all platforms boast the same features, capabilities, and benefits. Which one is the best option?
Features to consider when sourcing safety checklist apps include:
- Cloud storage functionality
- Offline functionality
- Ability to capture notes
- Capability of photos with annotations
Additionally, prioritize the ability to sketch and draw on photos, integrate the app with existing technologies, and save templates. The right safety checklist app will save your company time, money, and energy.